Paperless meetings – a move towards building e-government
Paperless meetings are one of the steps towards building an e-government, with the move towards electronic documents becoming an obvious trend amidst the Fourth Industrial Revolution.
Minister-Chairman of the Government Office Mai Tien Dung (Source: VNA)
Hanoi(VNA) – Paperless meetings are one of the steps towards building ane-government, with the move towards electronic documents becoming an obvioustrend amidst the Fourth Industrial Revolution, said Minister-Chairman of the Government Office Mai Tien Dung.
Dung, who isChairman of the National Committee for E-government, said at a meeting of thePrime Minister’s working group where participants discussed an e-Cabinetproject that the Government convenes an average of 12-14 meetings each year,with about 150 contents.
The documents servingthe meetings, often in large quantity, are mostly hard copies. This format iscostly to print, transport, deliver, and manage, Dung said, underlining that sometimesthe documents are sent late, meaning cabinet members have no time to studythem.
Along with discussionpoints at the meetings, the Government also works through papers in order togather the ideas of its members. The Government Office sent out 169 commentcards in 2017 and 120 comment cards in 2016, said Dung.
However, thework is costly and slow, leading to a slow collection of ideas, he said, addingthat sometimes documents are unable to reach their receivers at all.
Dung said thatthe Government Office has learnt from experiences of other countries withstrong performances in building e-government such as Malaysia, Estonia, France,and the Republic of Kore, and proposed the Government promptly apply these experiencesto Vietnam’s digitisation process.
The Government Officehas built an e-Cabinet project serving the direction and governance of theGovernment and the Prime Minister with an aim that by 2019, 30 percent of governmentalmeetings will be reduced, along with the replacement of all paper documentswith e-documents.
The cabinetmembers’ process of presenting ideas and voting will also be conducted onlinewith a digital signature. By the end of 2019, 100 percent of the contents fordebate at the cabinet will be made online.
The project isexpected to build a paperless government which is more open, transparent, and effective.
The majority ofexperts held that the e-Cabinet is a feasible project with significantimportance and a big step in building e-government.–VNA
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Minister-Chairman of the Government Office Mai Tien Dung (Source: VNA) 
